So why switch to GSuite? I was a long-time Microsoft Office user. I mean a LONG time. Since its inception on a PC…for a long time. It’s hard to change, but since I started blogging, I thought I’d give GSuite a try and see if it was possible for me to use another Office suite without going into withdrawals. Here’s Why I recommend you switch to GSuite from Office 365, or in other words, GSuite vs Office 365.
1. NO DOWNLOADED APPS
With GSuite, you do not need to download apps. All you need is a Browser. You CAN download apps for your particular operating system, for ease and off-line use, but it is not required. Office 365 does have an on-line version, but it is as bloated as the software. Additionally, I have had issues with documents and such not saving correctly from the on-line version of Office products.
2. GSuite vs Office 365 Apps are not as Bloated
GSuite apps aren’t complicated. The features are rich enough for most of us. The more difficult features simply aren’t used by many people. Another reason why I switched to GSuite? The GSuite apps aren’t as bloated as Office 365 apps…so many features that I will NEVER use just taking up space and memory
3. Google Ecosystem
So when we talk about things fitting together, so to speak, we are talking Ecosystem. For example, the same calendar on all my devices, the same documents available easily, on every device, etc. Everything I use is Google – Chromebook, Chrome Browser on all devices, Gmail, Google Calendar, etc. With Microsoft Office, that’s all I use…Microsoft Office. It doesn’t tie in neatly to anything else. The only other ecosystem that does this is Apple.
4. Use Offline, Sync Easy
GSuite automatically syncs your files when you go back online – perfect for Airplanes. As I travel a lot this is extremely important to me. While the Office 365 Apps will let you work offline, of course, the sync is not always reliable in my opinion. Especially if you use different devices simultaneously.
I especially like using Docs off-line to write blog posts, especially when I’m on the road. Read How to Write a Blog Post in WordPress (and make it awesome!) for more details!
5. Easy sync across all devices immediate
I admit it, I’m a geek. I travel almost every week for work. Depending on what I need to do, and sometimes depending on my mood, I may use my Mac, a Windows 10 laptop, Chromebook, iPad, or even iPhone. With GSuite, you can literally pick up one and start a sentence, go to another device and carry on almost immediately. Office 365 has a lag with its sync. In addition, it gets confused if you’re using too many devices. Simply put, GSuite does not.
6. Switch to GSuite and have Less cost for all my devices
As shown below in the comparison, although at first glance, the total cost per user is less for Office 365; that does not take into account storage limits. For two users, 4TB storage on Office 365 is approximately $44.00!!!!! Whereas for the same two users with UNLIMITED storage on GSuite is $24.00. I’ll take it!
7. Similar Features to Office 365
|Pricing (at the time of this writing)||Basic - $5/user/month|
Enterprise Plans start from $8/user/month with annual contract
|Cloud Storage||Unlimited (1TB for less than 5 users)|
50 GB email storage
|1 TB for all plans|
|Ease of Use||Better Admin Controls||Better web and mobile apps
Better Desktop Apps
|Collaboration||Live multi-user editing|
Hangouts for video conferencing and texts
Google Voie for phone calls and SMS
|Live multi-user editing
Skype for Business (only with Business Premium or Enterprise Plans)
|Security||Secure professional business email|
Google's cloud security protection
Data Loss and Leak Prevention
Built-in spam, virus, and unusual activity detection
|Secure professional business email
Microsoft's cloud security technology
Data Loss and Leak Protection
Built-in spam, virus, and unusual activity detection
8. Simply Comparable to Office 365
|Word Processing, Blog Editing||Google Docs||Microsoft Word|
|Spreadsheet calculation||Google Sheets||Microsoft Excel|
|Presentations||Google Slides||Microsoft PowerPoint|
|E-mail client||Gmail||Microsoft Outlook|
|Digital notebook||Google Keep||Microsoft OneNote|
|Web Hosting File Server||Google Sites||Microsoft Sharepoint|
|Video conferencing and Instant Messaging Services||Google Hangouts||Skype for Business|
|Chat-based workspaces||Microsoft Teams|
|Social Media for Companies||Yammer||Google+ (No longer active)|
9. Collaboration is cleaner
With GSuite, Collaboration is much cleaner. While Microsoft Office says it supports collaboration, I have personally seen versioning issues. Occasionally, someone would be in a document and simply close their computer instead of logging out. The versioning gets confused and usually, items are lost. With G-Suite, that simply isn’t true. GSuite is constantly updating so if you close your computer, no biggie.
10. Switch to GSuite for Premium Storage at no additional cost
For the same price, the Business Plan for GSuite gives you UNLIMITED storage. Office 365 gives you 1TB. That may sound a lot, but it really isn’t. Especially if you’re storing videos, photos, etc. For Office 365 I was paying $22.50/month PLUS $9.99 a month for an additional 1TB storage for a total of $44.48! In addition, I pay an additional $11.99 for Dropbox for convenience and an additional 2G of storage. With GSuite, I’m simply paying $24.00/month for two users and UNLIMITED STORAGE. Win-win.
For additional 20% off GSuite Business plans, click HERE and use Code A6KD9T9QP74X4W6
For additional 20% off GSuite Basic plans, click HERE and use Code A6KD9T9QP74X4W6
Basic Costs for Users
|Base Cost per User||$12.00||$12.50|
|Total Storage||Unlimited||1 TB|
Costs for 2 Users:
|Total Base User Costs||$24.00||$22.50|
|Additional Storage||Unncecessary||$9.99 for 1TB
$11.99 for 2 TB
|Total Storage||Unlimited||4 TB|
|My Total Costs per Month||$24.00||$44.48|
HALF THE COST FOR MORE STORAGE!
Simply put, the learning curve is practically non-existent for GSuite compared to Office 365. Based on ease of use, total cost, storage, and off-line use, I feel G-Suite is the way to go! More questions? See the following:
Don’t forget the 20% off Basic Plans, Code MAG96DM9TJV3RTW and 20% off Business Plans, Code A6KD9T9QP74X4W6
If you haven’t started your blog, or are thinking of starting a blog, we can help. Start at Blog Tech Training Checklist for Starting or Refreshing a New Blog. Let us know if you have questions!
Until Next Time, Happy Blogging!
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